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2011 Port Security Grants Guidance

 

The Department of Homeland Security (DHS) announced on May 19 the availability of $235 million in Port Security Grants (PSG) for FY 2011.  The cost-share has been waived, overtime and backfill is authorized, and training and exercise are key components of this year’s program.

To assist you in your grant applications, we provide the following:
 

  1. IB 362:  FEMA Grant Notification Bulletin

  2. The file titled CCGs-Direction: Commandant Papp Directive – it’s about PARTNERSHIPS!
     
  3. The USCG Reauthorization Act of 2010 and the language in that Act that speaks specifically about Port Security in Section 828, by amending Section 701 of title 46, United States Code to state the following:

    § 70132 Credentialing standards, training, and certification for State and local support for the enforcement of security zones for the transportation of especially hazardous cargo.
     
  4. The FY 2011 Port Security Grant Kit

  5. A sample template with the recommended language in it to support your grant request.
 Priorities for the program are:
  • Enhancing Marine Domain Awareness (MDA)
  • Enhancing Improvised Explosive Device (IED) and Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE) prevention, protection, response, and recovery capabilities
  • Port resilience and recovery capabilities
  • Training and exercises
  • Efforts supporting implementation of the Transportation Worker Identification Credential (TWIC)
 
Because FEMA will need to conduct an initial review of the application prior to the submission deadline of June 20, 2011, grantees are encouraged to initiate and complete the Standard Form 424 submission within Grants.gov by no later than June 13, 2011.  All applications must be submitted onlineThe deadline is 11:59 p.m. EDT on June 20, 2011.  Investment justifications must now be submitted with the initial application.
 
DHS expects to have a series of conference calls for the stakeholders which will be announced in the near future – which we will make every effort to alert you to.

The Port Security Grant Program (PSGP) is one of twelve (12) grant programs that constitute the Department of Homeland Security (DHS) Fiscal Year (FY) 2011 focus on transportation infrastructure security activities. The PSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the nation’s critical infrastructure against risks associated with potential terrorist attacks. Section 102 of the Maritime Transportation Security Act of 2002, as amended (Public Law 107-295), established the PSGP at 46 U.S.C. §70107 to implement Area Maritime Transportation Security Plans and facility security plans among port authorities, facility operators, and state and local government agencies required to provide port security services.
 
The vast bulk of U.S. critical infrastructure is owned and/or operated by state, local and private sector partners. PSGP funds support increased port-wide risk management; enhanced domain awareness; training and exercises; and further capabilities to prevent, detect, respond to, and recover from attacks involving improvised explosive devices (IEDs) and other non-conventional weapons.

DHS places a very high priority on ensuring that all PSGP applications reflect robust regional coordination and an investment strategy that institutionalizes regional security strategy integration. This priority is a core component in the Department’s statewide grant programs and the Urban Areas Security Initiative (UASI) grants. 

Management and Administration

Management and Administration (M&A) may not exceed five percent (5%) of the total award for grantees, and three percent (3%) for sub-grantees.
 
Training and Exercises
Port areas should seek to ensure that appropriate capabilities exist among staff and managers, and then regularly test these capabilities through emergency exercises and drills. Exercises must follow the Area Maritime Security Training Exercise Program or the Transportation Security Administration (TSA) Intermodal Security Training Exercise Program (I-STEP) guidelines that test operational protocols that would be implemented in the event of a terrorist attack. The efforts include live situational exercises involving various threat and disaster scenarios, table-top exercises, and methods for implementing lessons learned.
 
Funds may be used for the following training activities: 
 
  • Training workshops and conferences. Grant funds may be used to plan and conduct training workshops or conferences to include costs related to planning, meeting space and other meeting costs, facilitation costs, materials and supplies, travel, and training plan development.
     
  • Hiring of Full- or Part-Time Staff or Contractors/Consultants to support training-related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or unit(s) of local government and have the approval of the state or awarding agency, whichever is applicable. Such costs must be included within the funding allowed for program management personnel expenses, which must not exceed 15% (fifteen %) of the total allocation. In no case is dual compensation allowable (see above).
     
  • Overtime and Backfill. The entire amount of overtime costs, including payments related to backfilling personnel, which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable. These costs are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation from his/her unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities.
Investment Justification (IJ)
As part of the FY 2011 PSGP application process, applicants must develop a formal IJ that addresses each initiative being proposed for funding. A separate IJ should be submitted for each proposed project. Each entity within a Group III or All Other Port Area may apply for up to three projects. Due to the nature of the FA process, FAs are not limited to three projects. IJs must demonstrate how proposed projects address gaps and deficiencies in current programs and capabilities. The IJ must demonstrate the ability to provide enhancements consistent with the purpose of the program and guidance provided by FEMA. Applicants must ensure that the IJ is consistent with all applicable requirements outlined in this application kit.  


The IJ must address or answer the following questions:

  • Is your organization a member of the AMSC?
  • Is your facility a MTSA regulated facility?
  • If you are a MTSA regulated facility, what is your facility’s operation?
  • If you are not a regulated facility under MTSA, do you have a facility security plan, and if you have a plan what authority approved your security plan?
  • Have you applied for any other security related grants, and if you have what grant program and when?
  • If you are a recognized Law Enforcement Agency, how many MTSA regulated facilities or vessels are in your immediate area of responsibility?
  • How many members of your company or agency have taken an Incident Command System course: ICS 100, ICS 200, ICS 300, ICS 700, and ICS 800?
  • If you are a Fire Department, how many MTSA regulated facilities and MTSA regulated vessels are in your immediate area of responsibility?
  • Is your organization listed in a risk mitigation plan, and if so, which ones?
  • Is there a Memorandum of Understanding (MOU) or a Memorandum of Agreement (MOA) in place?
Training and participation in NASBLA’s BOAT Program – and specifically the Tactical Operators Course (TOC) is an eligible expenditure within this grant funding opportunity.  We also encourage each applicant to communicate and consult with the USCG Captain of the Port ,within your AOR, on the specifics of your application – and rationale – prior to final submission.
 
Please refer to the attached template for language recommendations in the preparation of your grant submission. Contact John Fetterman or Mark DuPont if you have questions or if we can assist you in preparing your application package.